Monday 18 March 2013

HORRINGER-cum-ICKWORTH  PARISH COUNCIL  MEETING  HELD  IN  THE

                COMMUNITY CENTRE,  HORRINGER ON  MONDAY 18th MARCH 2013

Present:            Cllrs  C Knight (Chairman), J White, J Dearsley, J Cannon, P Fuller, Mrs R Walker,

Mrs M Bottomley (Clerk).  County/Borough Councillor T Clements.

 

Apologies:       Cllr Mrs Davison & Mrs P Cook (Community Council)

 

PUBLIC FORUM  –  no matters were raised.

 

DECLARATIONS OF INTEREST

Cllr Knight       – Item 12(c) Access Community Centre

Cllr Fuller        – Item 11     Play area to The Street

 

DISPENSATIONS  – None

 

The meeting recessed for the next item.

 

REPORTS

County/Borough Councillor – Cllr Clements confirmed that the signs would be undertaken in this financial year.  He will speak with Sarah Blake regarding  e would speak with SarahBlakeNeighbourhood Plan information.  Information contained in the 2011 Census could be used.  Discussion also took place on the availability of VAS signs providing the names of two officers who could assist and the cycle/footpath link from Horringer to Bury.  His report covering February for SCC was circulated.  Cllr Clements left the meeting at 8.10 p.m.

 

The meeting reconvened.

 

MINUTES OF PARISH COUNCIL MEETING HELD 18th FEBRUARY 2013

It was resolved that the minutes be approved as a true and accurate record and signed accordingly.  Proposed

by Cllr Knight, seconded by Cllr Dearsley – all in favour.

 

SUMMARY OF MINUTES FOR 18th FEBRUARY 2013

It was resolved that the summary was an accurate record and signed accordingly.  Proposed by Cllr Knight, seconded by Cllr  Fuller – all in favour.

 

The meeting recessed for the next item.

 

REPORTS

Police –   there had been no crimes reported since the last meeting.  Priorities for March were 1) Prevention, reduction and education in respect of Burglary offences, both dwellings and non-dwellings throughout the St Edmundsbury Rural North area 2) To increase the number of neighbourhood watch teams throughout the St  Edmundsbury Rural North area – any interested parties to contact Cheryl.Peace@suffolk.pnn.police.uk

 

Community Council –  has been successful with a grant from the County Councillor’s locality budget to help pay for electric repairs to the Centre; Caretaker role working really well – just a plea for all to check doors are locked after any meetings;  Booking Secretary also working very well.  Small group met to look at any jobs that needed doing & agree expenditure.  No-one has yet come forward re the  Fete so the Community council won’t be running one.

 

The meeting re-convened.

 

Play Area –  Inspection report for March attached.  Equipment has been cleaned however there were some replacement bolts required.  The Contractor’s tree report had been received and members agreed he should go ahead with his recommendations to reduce or possibly remove trees – dependant on how much was permitted following discussion with tree officer at SEBC.  Quotation for work to be provided by Contractor.

 

Chairman2nd stage of The Street footpath: it was important to obtain permission before considering to undertake the next stage.  It was essential any action taken was fully agreed at Council meetings.  Ownership of the wall outside the BT kiosk to be clarified – Bristol Estate Land or part of the old Post Office building.

 

The meeting recessed to consider various options available for improving the whole area.

 

Having reconvened councillors were informed that the Scout hut planning application had now been submitted to SEBC.

 

540      Post Office lease – the tenant had advised he wished to continue with the tenancy until July 2015.  Cllr White proposed granting the new lease from 1st February 2013  to 21st July 2015 at the same monthly rental.  Seconded by Cllr Knight – all in favour.

 

Workshops – the Area Manager/Director for the National Trust, Ickworth, was trying to set up workshops to define what makes Ickworth so special/unique and to develop good relationships with them.  Details provided by Cllr Knight.

 

PARISH / NEIGHBOURHOOD PLAN

The Parish Plans runs out in 2015 and it was questioned whether to update the Parish Plan or whether the Council needed to draw up a Neighbourhood Plan in which case an officer from SEBC should be invited to come along to a meeting and provide further information.  County/Borough Councillor Clements earlier agreed to provide further information.

 

PLANNING APPLICATIONS

The following applications were considered by councillors:-

 

0168/13/HH    Dairy Wood Cottage, Ickworth Park; Erection of (i) single storey extension (ii) new conservation roof light to existing extension. PC comment: Support

 

0240/13TCA   St Leonards Church, The Street;(i) fell one sycamore (ii) 40% reduction in height to two Irish yew trees     PC comment:  Support

 

0246/13/TCA College House, The Street: Reduce height by one third to one Lawson Cypress tree

ouse, The Street:  Reduce

PC comment:  Support but clarify whether this is on owner’s land or Bristol Estate land.

 

0247/13TPO   College House, The Street: Reduce height by one third to one Lawson Cypress tree.

PC comment:  Support

 

FINANCE

541     Cheques:  It was proposed by Cllr Knight, seconded by Cllr White that the following cheques be

issued – all in favour.

Chqs

1467    Archley Landscape & Building (Footpath)      £6,600.00

1468    Post Office (PAYE)                                         £     49.80

1469    B Crouch   (litter picking Jan)                          £   123.80

1470    Suffolk ACRE Services           (Post Office)                £     98.40

1471    Clerk (expenses)                                              £     52.27

1472    Realise Futures (posts Meadow Drive)             £   388.80

1473    ICO ( Data Protection sub)                               £     35.00

1474    Community Action Services (sub)                   £     30.00

1475    Vic Parsons (Meadow Drive postwork)                       £   314.00

 

S/O      Personnel (March)                                           £208.78

Current Account £8,975.24     Income £175.00

 

Cllr Fuller took no part in the next item.

 

542      Play Area path repairs: Quotes to repair the path edge adjacent to the  play area were considered:-

CMG  £235.00 plus VAT                    Becwood Ltd.   £75 plus VAT

 

Cllr Dearsley proposed accepting the Becwood quote, seconded by Cllr Knight – all in favour.

 

CORRESPONDENCE

Letter of appreciation e-mail from villager regarding the new play area to The Street path. Circulate all councillors.

 

PLAY AREA TO THE STREET

Due to the wet weather not all the path had been infilled with sand.  The contractor confirmed he would return and complete this work once the weather improved.

 

Bristol Estates to be approached for permission regarding the 2nd phase of proposed work.

 

BT to be contacted in respect of the kiosk leaning to one side and to also ask them if they would consider contributing  toward the 2nd phase work.

 

Cllr Knight took no part in Item 3 of the next item.

 

MAINTENANCE IN THE VILLAGE

  1. Meadow      Drive - Recycled posts had      been installed and councillors did not agreed at this stage to fit      reflectors on each post.  Situation      to be monitored.

2.   Footpaths- Bench Oak/Bury St Edmunds: a chaser email to be sent to Savills.

3.  Access query, Community Centre –  Cllr White to draw up draft lease to be circulated for

consideration by the Community Centre.  Following confirmation the Clerk to post to the applicant for

signing. Proposed by Cllr Dearsley, seconded by Cllr Fuller – all in favour.

4.   Risk Assessment – Clerk to send forms to Cllr Dearsley who would shortly be carrying out this year’s

inspection.

 

ANNUAL PARISH MEETING – 22nd APRIL 2013

Distribution of posters was discussed and agreed.  Sue Ellis – Marketing & Communications Manager would be delivering a short speech.  It had also been suggested that instead of using the restaurant the Council could use one of the meeting rooms.

 

DATE OF NEXT MEETING    -  15th April 2013

Cllr Cannon  presented his apologies  for the meetings on 15th and 22nd April

Cllr Knight presented his apologies for the next meeting.

 

There being no further business, the Chairman closed the meeting at 10.10 p.m.

 

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